Communicating in the Students tab allows for emailing one student from the student profile, or multiple students using the bulk email function.  Note that neither function here can pull in teacher or course data because it is not pulling information from the Enrollments Tab.


Sending One Student an Email:

  1. Access the Student’s Profile.
  2. Click on the Send Email link.
  3. Select a template based on your email.  If you are not using a canned template, choose the default blank email template. 
  4. Choose an appropriate subject line.
  5. Optional: add any extra emails aside from the guardian, mentor, or affiliation, in the CC Email field.
  6. Optional: add any attachments needed.
  7. Select the appropriate people the email should go to from the list of check boxes. 

Notes:

By default, the email will go to the student.  If you don’t want it to go to the student then select the “Don’t copy Student” checkbox.

  1. Write the content of your email.  You can pull in variables using the drop down in the content editor.  A variable will pull in data based on the tab you are in.  In this case, it will only pull in demographic and contact data, not enrollment data. 

Note: the [SIGNATURE] variable is currently not functioning correctly.

  1. Preview your email by clicking the Update Sample button below the contents of the email. 
  2. Click the Send button at the top of the page.




Bulk Emails


Note: this function does not have a fillable carbon copy field.


  1. Choose the filters you would like to apply.
  2. Click the Get Data button.
  3. Check the boxes for the students you would like to email.
  4. Click the Bulk Email button at the bottom.
  5. Select a template based on your email.  If you are not using a canned template, choose the default blank email template. 
  6. Choose an appropriate subject line.
  7. Optional: add any attachments needed.
  8. Select the appropriate people the email should go to from the list of check boxes. 

Notes:

By default, the email will go to the student.  If you don’t want it to go to the student then select the “Don’t copy Student” checkbox.

  1. Write the content of your email.  You can pull in variables using the drop down in the content editor.  A variable will pull in data based on the tab you are in.  In this case, it will only pull in demographic and contact data, not enrollment data. 

Note: the [SIGNATURE] variable is currently not functioning correctly.

  1. Preview your email by clicking the Update Sample button below the contents of the email. 

Note: if you used any variables in your email, the sample will populate the variables with the first student in the list.

  1. Click the Send button at the top of the page.